Example project, figures to be confirmed
Stock and dispatch system for a regional distributor
Four branches on separate spreadsheets, month-end taking a week.
Client
A regional distributor, four branches
Sector
SMEs and startups
Services
Software & systems
One day
Month-end close
Method
Measured from period lock to signed-off management accounts, compared against the prior six months.
Four
Branches on one system
Method
Count of branches migrated off separate spreadsheets.
Single view
Group stock
Method
Stock on hand across all branches, visible on one screen in real time.
The story
Context
A distributor operating four branches across two counties, moving fast-moving consumer goods to retailers.
The problem
Four branches tracked stock in separate spreadsheets. Dispatch errors were routine, nobody could see group stock in one place, and month-end close took a week of reconciliation that one person held in their head.
What we did
A shared inventory and dispatch system with branch-level permissions, barcode picking and M-Pesa reconciliation. Existing stock data was cleaned and migrated, and branch staff were trained on site over two days.
Watched a full dispatch cycle
Two days on site with the storekeepers before anything was designed.
Cleaned and migrated the data
The four spreadsheets disagreed. Reconciling them was the largest single item of work.
Built in two-week cycles
Each ending in a demo run against real stock data by the people who would use it.
The outcome
Month-end close now runs in a day, dispatch errors fell sharply, and group stock is visible from one screen.
Next
Supplier ordering and reorder-point automation on top of the same data.
Stack
More work
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Research data that could not leave the country, on cloud GPU hours nobody could afford.
Overnight
Job turnaround
WhatsApp support agent for a service business
Two staff answering the same twelve questions all day, and nothing after hours.
Routine enquiries
Resolved without staff
Next step
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